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Office Manager

Company: Genesee and Wyoming Railroad
Location: Reedley
Posted on: June 6, 2021

Job Description:

SUMMARY: The ideal candidate for this position must be a proven leader and have the ability to handle multiple tasks in a fast-paced environment. In addition, supports the objectives of the organization through the management of all administrative functions while demonstrating professionalism and team leadership. RESPONSIBILITIES: Communication with both internal and external personnel in person, by telephone or through correspondence; handling all information in a confidential manner. General accounting responsibilities (invoicing, timekeeping, and other accounting related tasks). Prepare invoices by coding and obtaining authorization. Customer and employee relations/communication. Payroll responsibilities (verify employees attendance, hours worked, vacation days, holiday, sick time, etc.). Ensure hours have proper approval upon submission. Field questions from employees Receives and initiates telephone calls from employees, supervisors, etc. regarding payroll; responds to routine questions and requests within a 24 hour turnaround time period. Maintains employee confidence and protects payroll operations by keeping information confidential. Maintains personnel forms, files, policies, and procedures Schedules and processes paperwork for physical examines for new hires and reexamines for engineers. Transcribes formal investigations. Assists with the compiling of information for annual business plan/ assists with monitoring rail financials against the plan. Prepares Excel spreadsheets for fuel, labor stats, guarantee payments & other financial tracking. Plans on and off-site company meetings and events. Prepares business presentations as requested by departments using Microsoft PowerPoint, storyboarding, and other various suitable methods. Other administrative duties as required/requested, directed or assigned. This position is not covered by Railroad Retirement. REQUIRED SKILLS AND EXPERIENCE: Strong analytical skills and communication skills. Proficiency in MS Word and Excel. Railroad experience preferred but not required. Two years relevant experience a plus REQUIRED EDUCATION AND/OR CREDENTIALS: High School diploma or GED Associates Degree in Administration or related field a plus Valid Driver's License This position is employed by the specific entity set forth in the job posting. Genesee & Wyoming Inc. and its subsidiary companies do not discriminate in employment on the basis of race, color, religion, sex (including pregnancy and gender identity), national origin, political affiliation, sexual orientation, marital status, disability, genetic information, age, membership in an employee organization, retaliation, parental status, military service, or any other protected status under federal, state or local laws.

Keywords: Genesee and Wyoming Railroad, Clovis , Office Manager, Other , Reedley, California

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